Give Your Employee Engagement a Boost with a Solid Intranet

Discover the transformative power of intranets in amplifying employee engagement, fostering deeper connections, & collaboration.

September 28, 2023
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How would you describe your job to a five year old?
What season would you be?
What is a weird food you have tried? Would you eat it again?
What is your favorite holiday tradition?
Would you go in the mother-ship with aliens if they landed on Earth tomorrow?
What is your favorite season?
Do prefer working from home or the office?
What is your earliest memory of this job?
What is the best thing you have bought so far this year?
What is the earliest book you remember?
If you had to move to another country, which one would you choose?
You are the best criminal mastermind in the world. What crime would you commit if you knew you would get away with it?
What is your favorite movie genre to watch?
What was the last thing you ate?
What person from history would you add to Mount Rushmore?
What is a weird fact you know?
What is your favorite part of working from home?
Were the Spice Girls a good team?
Imagine you can instantly learn any language. Which would you choose?
If you could live in any state, which state would you pick?
Which fictional team is the best team of all time?
What did you want to be when you grew up?
What do you usually eat for a quick lunch?
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Show us the weirdest thing you have in the room with you right now.
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What is your favorite movie genre to watch?
Are you more productive in the morning or at night?
Who is someone in your community that makes a difference?
Who was your most unique pet?
Choose one famous person from history you want on your team during a zombie apocalypse.
What is a good way to give back to the community?
Which song could you listen to over and over again?
Is Hugh Grant funny?
What is your favorite thing to eat for breakfast?
Would you want to have an imaginary friend today? Did you have one as a child?
What actor or actress would you want to play you in the movie about your life?
What is the best super power?
What is your New Years resolution?
You can only eat one food again for the rest of your life. What is it?
What is the best work holiday?
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Would you rather join Metallica or Backstreet Boys?
What is the best example of a community you have seen?
What is an easy way to do something nice for someone?
Show us your phone background and tell the story behind why you picked this image.
What was your first job?
Pick any band to play at your funeral.
If you could have an unlimited supply of one thing for the rest of your life, what would you pick?
Which superpower would you give to your arch enemy?
What is the most obscure superpower you would want?
What emoji best describes how you are feeling right now?
If you could live in any country, which country would you pick?
Would you rather live in a city or a town?
What is your favorite holiday?
What is something you accomplished as part of a team?
What is your standard office lunch?
What is your most used phone app?
What is your favorite season?
Have you ever won something as a team?
Imagine you are a professional baseball player. What is your introduction song?
Beach holiday or ski trip?
Have you ever been to a funny comedy show?
Would you rather live at the North Pole or the South Pole?
What is your favorite song to sing?
If you could live in any state, which state would you pick?
Imagine you could teleport anywhere. Where would you go right now?
What is the most unusual job you have heard of?
What was the last thing you ate?
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What movie defined your generation?
You are stranded on a remote desert island. Are you alone or with your worst enemy?
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Have you ever told someone Santa is not real?
Do you know how to speak more than one language?
On a scale of 1 – 10, how much of a team player are you?
What is your #1 recommendation in this city?
What is your favorite holiday?
What bucket list item do you most want to check off in the next six months?
What is your favorite mythical creature?
What was the first way you made money?
If you could be great at any Olympic sport, which would it be?
Which song could you listen to over and over again?
When did you start liking/hating mushrooms?
Where is your favorite vacation spot?
Do you take your PTO all at one time, or another way?
Which show do you remember most from your childhood?
Which beverage goes best with pizza?
Would you want to have a personal assistant follow you around everywhere and do what you asked of them?
Have you ever met your idol?
What did you want to be when you grew up?
Would you rather live 100 years in the past or 100 years in the future?
What is your hobby?
When you are alone in the car, what volume is the music at?
Imagine you no longer have to work. How would you spend a Tuesday?
What is your favorite type of sandwich?

Are you still relying on annual retreats to boost morale? Modern employee engagement strategies go beyond the usual clichés. These days, with the right employee engagement platform or intranet, you can facilitate real-time collaboration and simplify communication seamlessly from your digital workplace. 

In this article, we'll explore the benefits of a robust intranet and how it can amplify your employee engagement efforts.

What Makes a Good Employee Engagement Software?

A good employee engagement software effectively simplifies communication, encourages teamwork, and delivers tools tailored to individual needs. It should seamlessly integrate into daily workflows, ensuring employees have easy access to resources, collaboration spaces, and feedback channels without overwhelming them with too much information.

The modern company intranet exemplifies this. It is a private network exclusive to an organization's employees and is designed to be a central hub where employees can access necessary resources, communicate with colleagues, and stay informed about company news.  When used efficiently, an intranet meets all the criteria of an excellent engagement tool.

Why is such engagement important, anyway? The answer is in the numbers.

Engaged teams have been proven to be more profitable, dedicated, and stable. A Gallup report indicates that such teams demonstrate 21% greater profitability, 41% less absenteeism, and 59% less turnover. 

Clearly, prioritizing employee engagement isn't just good for morale; it's also a strategic move for your business’s bottom line.

How Can Employee Engagement Software Improve Employee Engagement?

A company intranet, especially when designed with engagement in mind, can greatly improve how connected and involved employees feel within their organization. 

Here's how it does that:

  1. Collaboration Tools: Many intranets come equipped with tools that allow employees to work together on projects. Features like shared calendars, discussion boards, and document collaboration can enhance teamwork, allowing for real-time interactions and reducing potential misunderstandings. This is particularly essential for organizations with remote teams or multiple office locations. Collaboration tools on the intranet bridge the gap between these distances and ensure everyone remains connected and aligned with company objectives.
  2. Personalized Content Delivery: Employee engagement increases when team members feel the content they access is tailored to their needs. An intranet for employee engagement allows for personalization, ensuring that each employee receives relevant updates, tasks, and news specific to their role or department. For example, Assembly's content curation feature lets employees only view pertinent news, updates, or tasks specific to their responsibilities. This prevents information overload and helps employees focus on what truly matters to their roles.
  3. Feedback Mechanisms: Employee engagement is a two-way street. While providing resources and information to employees is important, getting their feedback is equally vital. When a significant proportion of employees feel their opinions matter, it can potentially reduce turnover by nearly 27%, cut down safety incidents by around 40%, and bolster productivity by approximately 12%. Assembly’s intranet solution provides various channels, like forums, feedback portals, or suggestion boxes, where employees can voice their opinions, share ideas, and participate in company decisions. These tools can also help management understand the sentiments, concerns, and suggestions of their staff. 
  4. Resource Distribution: Intranets streamline the distribution of essential resources to employees and ensures everyone has instant access to updated tools, documents, and materials needed for their tasks. When employees have all they need at their fingertips, they’re more inclined to perform their jobs efficiently, leading to increased satisfaction and engagement. Features like on-demand training and personalized resource recommendations allow employees to continuously improve and feel a stronger connection to the organization.
  5. Recognition Tools: Intranets offer platforms for recognizing employee achievements. When spotlighting outstanding work, employees feel more valued, and directly influences their engagement and productivity. Assembly ensures employees never go unrecognized. Our features highlight both individual and team accomplishments. With Assembly, you can build a bespoke recognition program, let employees nominate themselves, and even set up reward point contests for your employees. Regular, visible appreciation on these platforms reinforces an employee's sense of belonging and contribution to the company.

How Do You Use an Intranet for Employee Engagement?

"How do you engage employees on an intranet?" is a question many HR professionals and managers grapple with. In this section, we’ll find out how.

  1. Personalize. Personalize. Personalize: Customize the intranet interface for each employee. When individuals log in, they should see updates, tasks, and news pertinent to their role, not unnecessary updates. This kind of personal touch can make a significant difference in how engaged an employee feels. It can also decrease the amount of time needed to find relevant information.
  2. Ensure Ease of Use: Regularly update the intranet's user interface to keep it intuitive. A user-friendly platform encourages more regular interactions. When employees can navigate the system without friction, they're more likely to use its resources and participate actively.
  3. Centralize Communication: The intranet should be more than just an information hub. It should facilitate communication. Implement chat rooms, discussion boards, or even video conferencing tools. This makes the intranet a go-to place for any team communication, turning it into an essential employee engagement tool. Find out more on effective communication here.
  4. Gather Feedback Regularly: Include employee engagement surveys on the intranet. Design specific employee engagement survey questions to understand what's working and what's not. Regular feedback can guide improvements and show employees that their opinions matter.
  5. Provide Learning Resources: In a 2021 global poll by Statista involving employees, most participants felt that learning was essential to their career advancement. Introduce modules or sections where employees can access training materials. Webinars, workshops, or e-learning courses can be hosted. An intranet equipped with skill development resources becomes more than just an employee engagement software; it becomes a platform for growth.
  6. Celebrate Achievements: Recognize and celebrate employee achievements on the intranet. Whether it's a work anniversary, a successful performance review, or an accolade, highlighting these on the intranet can give employees a sense of pride and belonging.
  7. Maintain Transparency: Share company goals, metrics, or performance results. When employees understand the company's direction and their role in it, engagement naturally increases.

Leveraging the full potential of your intranet requires a mix of the right features and a strategic approach. With the above guidelines and the integration of efficient employee engagement tools, any organization (yours included) can transform its intranet into a powerhouse for engagement and productivity.

Boost Employee Engagement with Assembly's Intranet Solution

Employees thriving in their roles leads to the success of the entire company. For this reason, the power of a solid company intranet cannot be understated – it's where collaboration happens, information is shared, and genuine connections are made.

Assembly isn't any old platform; it's designed specifically to meet your engagement needs. Every feature and tool is there to ensure your team remains aligned, informed, and motivated. Want to experience the difference? Book your demo today — no credit card required.

Browse our Free Employee Recognition Guide

Get the foundational knowledge on creating an employee recognition program that boosts employee engagement and helps them feel valued.

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Frequently Asked Questions

Is Assembly SOC 2 compliant?

Yes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.

What's the ROI for employee recognition?

There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.

Does Assembly offer longer-term contracts?

Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.

The minimum agreement term is a 12-month subscription.

Does Assembly offer onboarding support?

We do and for FREE! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.

How much do rewards cost?

At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.

The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.

Does Assembly offer discounts?

We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.

For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.

How do I cancel my plan if needed?

If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.

If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at support@joinassembly.com.

What customizations are available?

Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!

Who can give or receive recognition?

While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.

What integrations are available?

Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.  

Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.

What's your average adoption rate?

That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.

Must rewards be set up to use Assembly?

They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.

Are points required to use Assembly?

No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.

Could find the answer you are looking for?

Please schedule time with an expert and we will help you to get all your questions answered